Privacy Policy

Privacy Policy – EVO Space Limited


Last updated: 03 June 2026

EVO Space Limited (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your information when you visit our website www.evospace.co.uk or contact us regarding our commercial interior design, build and fitout services.

By using our website or contacting us, you agree to the practices described in this Privacy Policy.


1. Who We Are (Data Controller)

EVO Space Limited 12 St James Avenue Sutton SM1 2TH United Kingdom

Email: jb@evospace.co.uk Phone: 07429 246250

ICO Registration: ZC164427

We are the Data Controller responsible for your personal information under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


2. Personal Data We Collect

Information you provide directly

When you contact us through our website contact form, email, or phone, we may collect:

  • Name
  • Email address
  • Phone number
  • Message or enquiry details

We do not operate newsletter signups, file uploads, or live chat.

Information collected automatically

Our website is hosted on the IONOS platform, which uses essential cookies only for security and basic functionality. We do not use:

  • Google Analytics
  • Google Tag Manager
  • Facebook Pixel
  • LinkedIn Insight Tag
  • Marketing or tracking cookies

No behavioural tracking or analytics data is collected.


3. How We Use Your Personal Data

We use your information for the following purposes:

  • Responding to enquiries
  • Providing quotations, proposals, and project information
  • Managing and delivering projects
  • Maintaining business records
  • Sending marketing communications (see Section 7)
  • Ensuring website security and performance

We do not sell your data or use it for automated decisionmaking.


4. Lawful Bases for Processing

We process your personal data under the following lawful bases:

Contract

To provide quotations, respond to enquiries, and deliver services you have requested.

Legitimate Interests

For purposes such as:

  • Responding to business enquiries
  • Maintaining business records
  • Sharing information with trusted subcontractors where required to prepare quotations or deliver project services
  • Sending marketing communications to existing or previous clients

Consent

Where you have explicitly asked to receive marketing communications.

You may withdraw consent at any time by contacting us.


5. Sharing Your Data

We may share your data with trusted third parties where necessary, including:

  • IONOS (website hosting and email services)
  • Microsoft 365 (email and productivity tools)
  • OneDrive (secure cloud storage)
  • Subcontractors or suppliers involved in preparing quotations or delivering project services

All third parties are required to keep your data secure and use it only for the purpose we specify.

We do not share your data for marketing purposes with any external companies.


6. International Transfers

Some of our service providers (e.g., Microsoft) may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as:

  • UK GDPRapproved Standard Contractual Clauses
  • Adequacy decisions
  • Secure data transfer mechanisms


7. Marketing Communications

We may send marketing communications:

  • Where you have explicitly opted in, or
  • Where you are an existing or previous client, under legitimate interests

You can opt out of marketing at any time by emailing jb@evospace.co.uk.

We do not use remarketing or targeted advertising tools.


8. Data Retention

We retain personal data only for as long as necessary:

  • Enquiry emails: 6 months
  • Project files: Retained in line with contractual obligations and legal requirements
  • Marketing contact details: Until you opt out or request deletion
  • Website cookies: Essential cookies only (sessionbased)

We do not store analytics or tracking data.


9. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing
  • Restrict processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise your rights, contact us at jb@evospace.co.uk.


10. Cookies

Our website uses essential cookies only, required for security and basic functionality. We do not use analytics, marketing, or tracking cookies.

You can manage or disable cookies through your browser settings, but essential cookies are required for the site to function correctly.


11. Security

We take appropriate technical and organisational measures to protect your data, including:

  • Secure hosting
  • Encrypted email services
  • Access controls
  • Secure cloud storage (OneDrive)

However, no method of online transmission is completely secure.


12. Links to Other Websites

Our website may contain links to thirdparty websites. We are not responsible for their content or privacy practices. We recommend reviewing their privacy policies before providing personal data.


13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.



14. How to Complain

If you have concerns about how we handle your data, you can contact:

Information Commissioner’s Office (ICO) Website: www.ico.org.uk Telephone: 0303 123 1113